Event Manager

An exciting opportunity has arisen for an events manager to join the events team at NHS Confederation.
  • Leeds

  • Permanent, Full time

  • £27,045 per annum - grade D

About the role

An exciting opportunity has arisen for an events manager to join the events team at NHS Confederation. This is a great time to join us as we have many new and exciting plans and are looking to recruit an Event Services Manager as part of our expanding team.

The events portfolio is a major part of the NHS Confederation’s extensive programme of commercial activities which play a critical role in generating income for the organisation.

With the support of the Head of Events and wider events team, you will:

  • have responsibility for the overall logistical delivery delegate management experience and customer support for a range of conferences and events that the NHS Confederation plans and delivers.
  • be the account manager for specific networks within the Confederation and be responsible for the logistical delivery of their annual event programmes by delivering a full end to end event service.
  • plan and project manage approximately 20-30 conferences & exhibitions ensuring buy-in and support from internal colleagues and external stakeholders.

The role requires flexibility in the lead up to and during events. Although based at our Leeds office, you will be expected to travel across the UK to support with events (travel and subsistence is paid).  

About you

We would love to hear from you if you:

  • are able to build strong relationships across the organisation and employ effective negotiating and influencing skills to ensure that all relevant people are engaged in the planning and delivery of events.
  • have great organisations skills to project manage a busy annual calendar of events and a good eye for detail.
  • are confident, creative and communicate well with a range of stakeholders
  • have demonstrable experience of managing a range of events, from breakfast briefings, workshops and seminars through to large conferences for 500 delegates + and annual dinners.
  • have experience in delivering virtual and hybrid events
  • have proven experience of using digital events tools and registrations systems
  • are experienced in managing suppliers and budgets (up to £500k).
  • are willing to go the extra mile.

About us

The NHS Confederation is committed to promoting a diverse and inclusive environment for our staff. A place where we can all be ourselves and succeed on merit. We offer a range of inclusive employment policies including family friendly policies and flexible working and we have range of channels to support staff from different backgrounds including our staff networks and a staff forum.

The NHS Confederation is committed to being a flexible employer. We understand the value and benefit to our employees being able to work flexibly and our agile working principles are designed to empower our people to work with optimal flexibility and minimal constraints to support a work life balance and take care of employee health and wellbeing.

You will receive an excellent benefits package, including 30 days annual leave (plus bank holidays), pension scheme, cycle to work scheme, salary sacrifice schemes and travel season ticket loans.

    • Delivering a full end to end event service, planning and project managing approximately 20-30 conferences & exhibitions with an approx. £200k budget per year, ensuring buy-in and support from internal colleagues and external stakeholders.
       
    • Delivering all events on time, achieving the agreed aims and objectives within the agreed budget.
       
    • Sourcing, negotiating and liaising with external suppliers and contractors to get the best value for money and maximise the level of service the organisation receives.
       
    • Supervise the event services officer whose primary responsibility is delegate management; maintaining and updating the event bookings system (Eventforce/Eventbrite); entering and co-ordinating delegate bookings to ensure delegate information/ records are kept up to date and accurate for future events.
       
    • Working with the event services officer to ensure the delegate management process is efficient and precise for all events. (At times this will require the post holder to assist with bookings using our events system.)
       
    • Proactively supporting the head of events in enhancing our purchasing power and maximising income streams.
       
    • Identifying and making proposals for new commercial opportunities and event activities where appropriate.
       
    • Successfully managing internal relationships to enable the smooth project management and delivery of events.
       
    • Regularly contributing to team meetings and planning days to ensure a well-balanced event portfolio.
       
    • Collaborating with the partnerships team to ensure the exhibition and sponsored element of events are an integral part of the delegate experience.
       
    • Working with the commercial team to ensure we deliver all onsite expectations of our key sponsors.
       
    • Assisting colleagues across the team with other events (particularly onsite support at events).
       
    1. Delivery of national events (in excess of 100 delegates)
    2. Project/programme management of projects with conflicting deadlines and pressures
    3. Liaising with external suppliers and contractors
    4. Working in a high pressured environment in a busy team
    5. Financial management and experience of managing budgets in excess of £15k per event (up to £200k per year)
    6. Reporting to line manager
    7. Experience working with a CRM and/or an event management system
    8. Good practice in event management and delivery of events
    9. Negotiation and influencing skills
    10. High level communication skills across all levels of an organisation
    11. Ability to quickly and accurately re-forecast projects in the face of changing circumstances
    12. IT skills (software applications, particularly databases and online platforms)
    1. Experience working on commercial events
    2. Experience of delivering virtual and hybrid events
    3. Knowledge of the Health sector
    4. Knowledge of virtual event platforms
    5. Skills in building virtual event platforms

To apply

Complete the application form

Please note we do not accept CVs. If you require the application form in another format please contact us.

Completed application forms should be emailed to job applications.

For an informal discussion about the post and the NHS Confederation before applying please contact Leanne Josephs - 0113 306 3256

Application deadline: 11.59pm on 22nd September 2021

Interview date: 5th October 2021

All applications must be received by 11.59pm on the day of the closing date unless specified. If your application is late, for whatever reason, there is no guarantee that we will be able to consider it.

Due to the high volume of applications we receive we are unable to respond to each applicant in person. Therefore, if you have not heard from us within three week of the closing date, your application has not been successful.